Managed Print Services That Will Save You Time and Money

How to Use Managed Print Services to Save Money and Time

The way businesses handle their printing can really affect their efficiency, costs, and productivity. Managed Print Services (MPS) offer a key solution for organisations aiming to simplify their document management.

Here's why Managed Print Services matters:

1. Save on Cost
   
   One of the biggest perks of MPS is how much it can save you. By streamlining your printing setup and cutting down on unnecessary print jobs, MPS can lower your overall printing expenses. This includes savings on hardware, supplies, maintenance, and energy. You can then reinvest these savings into other important areas of your business.
   
   
2. Boost Efficiency
   
   MPS makes your printing processes smoother by automating supply orders, managing printer fleets, and offering real-time monitoring. This means less downtime and more reliable devices. Your team can stay focused on their main tasks without the hassle of printer issues, leading to better productivity.
   
   
3. Improve Security
   
   With the rise in data breaches, keeping your print environment secure is crucial. MPS providers use advanced security measures to protect your sensitive information. This includes secure print release, user authentication, and data encryption, ensuring your confidential documents stay safe.
   
   
4. Go Green
   
   MPS helps reduce your organisation's environmental impact. By encouraging responsible printing practices like double-sided printing and controlled usage, MPS saves paper and energy. Plus, optimising your printer fleet often means using more energy-efficient devices.
   
   
5. Manage Documents Better
   
   MPS works seamlessly with your existing document management systems, giving you better control and visibility over document workflows. This ensures important documents are easy to access and manage, reducing the risk of lost or misplaced files.
   
   
6. Scale with Ease
   
   As your business grows, so do your printing needs. MPS solutions are flexible and can be tailored to fit the changing requirements of your organisation. Whether you’re expanding to new locations or increasing your workforce, MPS can adapt to meet your needs.
   
   
7. Stay Ahead with Maintenance and Support
   
   MPS providers offer proactive maintenance and support, spotting potential issues before they turn into major problems. This keeps your printers in top shape and reduces the chances of downtime and costly repairs.
   
   
8. Gain Insights with Analytics
   
   MPS solutions provide detailed analytics and reporting, giving you a clear view of your printing usage and costs. This helps you make informed decisions about your printing strategy, identify areas for improvement, and track the success of changes you’ve made.

At Kjøller, we've strategically invested in a range of innovative companies to bring top-notch solutions to the market. One of these is 3manager, a leading Managed Print Service software company offering cutting-edge tools to simplify and optimise printing needs.

Their software is highly effective for:

1. Office Equipment Dealers
2. Print Consultants
3. End-Users

Some of the standout features include:

• Automated Supply Orders
  • Automatically orders supplies based on usage estimates and current levels.
  • Reduces waste and ensures supplies are available when needed.
• Data-Driven Analytics
  • Provides detailed insights into printer usage and costs.
  • Helps improve business productivity while reducing time and expenses.
• Integration Capabilities
  • Integrates with tools like HP Smart Device Services, PrintReleaf, Evatic, and Prisume.
  • Enhances printer performance and streamlines service management.
• Flexible and Powerful Reporting
  • Offers customizable reporting options for various needs.
  • Supports invoicing, audit reports, inventory overviews, and more.
• Green Reporting
  • Tracks the environmental impact of printing activities.
  • Provides insights to optimize printing behavior for sustainability.
• Printer Fault Alerts
  • Alerts service providers automatically when there are printer errors.
  • Saves time and reduces frustration with quick responses.
• Contract Management
  • Tracks and manages printer contracts to know true costs.
  • Helps in budget planning and cost management.
• Cost Reduction Simulations
  • Identifies opportunities to reduce costs by optimizing printer fleet.
  • Boosts sales productivity by simplifying cost analysis.
• Print Audit and Kanban Dashboard
  • Offers business intelligence for printer management.
  • Recommends cost-saving measures and upgrades.
• Cost and Volume Monitoring
  • Notifies when costs or volumes increase to manage expenses proactively.
  • Helps maintain optimal printing costs.
• Multi-Brand Printer Management
  • Manages printers from various brands in one platform.
  • Ensures consistent and efficient operations regardless of printer brands.
• Online Collaboration
  • Facilitates easy communication and collaboration with end-users.
  • Enhances customer loyalty and simplifies task management.
• End-Customer Access
  • Allows customers to view their printer data online.
  • Supports configurable views for better collaboration.
• GDPR Task Tracking
  • Helps users stay compliant with GDPR through scheduled tasks.
  • Stores completed tasks for easy documentation and compliance proof.
• Financial Reports
  • Generates detailed cost and progress reports.
  • Provides insights at the device level for better cost management.
• Device Utilisation Recommendations
  • Provides insights into printer usage and recommends potential replacements.
  • Optimizes device deployment and efficiency.
• Service Management
  • Notifies of critical device errors needing field service.
  • Creates detailed event reports for status meetings.
• Sales/Account Management
  • Combines service, supplies, marketing, and sales in one tool.
  • Uses data-driven approaches to enhance client management and business opportunities.
• Trusted by Thousands
  • Over 21,000 companies rely on 3manager for their printer management needs.
  • Supported by hundreds of dedicated printer dealers worldwide.
• Supply Management
  • Simplifies the complexity of managing printer supplies.
  • Utilizes 'days left' estimations and bulk ordering to optimize supply management.
• Open API and Webhooks
  • Allows integration of 3manager data into other systems.
  • Supports customization and flexibility in data usage.
• Printer Audits
  • Designed by consultants to optimize printing operations.
  • Provides detailed audit features and progress overviews.
• Contract and Cost Management
  • Manages contracts and documents cost savings.
  • Estimates potential savings with new printer technology.
• Productive Status Meetings
  • Provides ready-to-use data for efficient status meetings.
  • Reduces preparation time and enhances meeting effectiveness.

If you’d like to learn more about this Managed Print Service Software, schedule a demo or get started, please fill out the form below. A representative will get back to you within 1-2 working days to answer any questions or provide more information.